Programme Manager - Emergency Response, Somalia (Concern)

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Programme Manager - Emergency Response
Concern
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Closing date: 21 Feb 2010
Location: Somalia - Baidoa

Job Title: Programme Manager Bay & Galgaduud Emergency Response
Reports to: Country Director
Direct reports: 22 National Staff
Job Location: Depending on security, Baidoa with frequent travel within Bay and Galgadud Regions

Contract Details:
1 year
Unaccompanied

Job Purpose:

To coordinate and manage all aspects of the Concern emergency programme in Bay and Galgadud Region and represent Concern to all stakeholders within the programme coverage.

Main duties & Responsibilities:

Programme Management and Development:
- To assume overall responsibility for the emergency programme in Bay and Galgadud Regions of Southern Somalia The intervention covers WASH mainly, with some Livelihoods aspects. DRR, Partner-support, and capacity building are essential approaches in the work. To provide effective and efficient management of the programme implementation in line with programme proposals and donor requirements.
- To support field teams to develop program plans, contingency plans and ensure regular contact for updates on the ground situation.
- To work closely with field teams on objectives, indicators and activities and develop clear monitoring frameworks for each activity of each program. To ensure that quality mainstreaming of cross-cutting issues is carried out through incorporation of programme plans and development of guidance notes for field teams.
- To ensure maximum participation of stakeholders – promoting inclusivity, consultation, coordination and information-sharing
- To ensure a developmental approach is followed ensuring that participation, community development, capacity building and sustainability methodologies are adopted in the implementation and development of the programme.
- To improve current monitoring tools in place and maintain an effective monitoring and planning system, which informs reporting and programme design.
- To ensure programme monitoring and evaluation is conducted to a high standard
- To ensure timely production and submission of programme reports (monthly, quarterly and donor reports) and budget revisions.
- To provide technical guidance and support in quality programming and specific sector elements to promote staff capacity building and development.
- To keep abreast of best practices in relation to the WASH mainly, Livelihoods, Disaster Risk Reduction and emergency response.
- To contribute to the relevant Sector & cluster meetings (for the various program elements), share information on Concern activities and interventions and promote good relations, coordination and collaboration with other stakeholders in the various sectors.
- To roll-out WASH training materials and ensure uniform methodology applied across the board.
- To link with program managers of other programs in Concern to promote good practice, consistency in the method and quality of our implementation and identify areas for further joint learning
- To support the project teams manage ongoing relations with programme participants and address any potential constraints in a timely manner.
- Together with the Country Management Team (CMT), identify areas for extension of Bay and Galgadud programme ( and in other regions) and the introduction of new interventions in line with the country strategic plan.

Programme Documentation
- Monthly and quarterly reports for internal use
- All donor reporting – primarily Irish aid and ECHO
- Work closely with teams to document programme learning and success cases and disseminate learning within the country programme and organisation in Somalia.
- Quarterly reports will have well developed case studies that can be shared with donors
- Through coaching and mentoring assist staff members in producing quality reports.
- To contribute to the development of organisational learning through information sharing with other Concern fields and SAL where applicable.

Staff Management and Development:
- To line manage and support staff of 2 whilst ensuring that there are clear and defined roles and responsibilities and up to date job descriptions for each staff.
- To establish performance objectives for each of the staff and conduct formal Performance and Development Review (PDR) every six months.
- To build staff capacity through training, mentoring and regular visits as appropriate
- Develop a staff training plan with budgets and logistical arrangements covered.
- To ensure the implementation of administration, finance, human resources and logistics systems in line with organisational policy and best practices.

Financial Management:
- In consultation with the Country Director and accountant, produce timely and accurate budgets and budget revisions for the programme areas.
- To manage programme budget and ensure expenditure is in line within agreed programme plans and budget.
- To ensure that programme expenditure is undertaken in line with finance policies and procedures, and that resources are optimally utilised.
- To assist the finance team in the timely production of financial reports and narratives.

External Relations:
- To liaise with other organisations with respect to coordination, information sharing and best practice updates.
- To participate in relevant external meetings and workshops in the WASH cluster and cluster
- To establish and maintain effective relationships with local authorities and other agencies implementing programmes in Bay & Galgadud Regions.

Person specification:

Essential:
- Technical qualification in Watsan or a related area.
- Three years water & sanitation project management or
other relevant overseas program experience in emergency/insecure countries.
- Proven track record in staff management (national & international),
- Logistics and admin.
- Strong management skills
- Strong interpersonal skills
- Strong leadership skills
- Strong mediation skills
- Strong organisation skills
- Ability to work as part of a team
- Flexible and adaptable
- Ability to work under pressure often to strict deadlines
- Training and skills building skills
- Knowledge of computer applications i.e. Microsoft word and excel

Desirable:
- Experience of work in Somalia / Horn of Africa region.
- Knowledge/experience of DRR.

All candidates who are short-listed for a first round interview will be notified via email after the application deadline

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.
How to apply
All applications should be submitted through our website at http://www.concern.net/jobs

Reference Code: RW_823EBK-36